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Payroll and Accounts Payable Supervisor
Job Summary
Hiring Range: $68,120.00 - $94,741.92/Year. It is anticipated that the hiring rate offered will be +/- the midpoint range depending on qualifications. Port of Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! Under the general supervision of the Accounting Manager, the Payroll and Accounts Payable Supervisor is responsible for strategically leading the payroll and accounts payable team and overseeing the day-to-day operations. This role blends leadership and hands-on execution, ensuring the efficient and accurate processing and payment of payroll and vendor invoices, maintenance of accurate records and compliance with applicable laws, policies and procedures.ESSENTIAL FUNCTIONS
- Supervise payroll and accounts payable staff by assigning and reviewing work, providing training, and evaluating performance; address performance issues and make recommendations for personnel actions, including hiring, promotions and terminations
- Supervise and execute full payroll cycle processing with high accuracy and on-time delivery
- Review and approve payroll inputs/outputs; conduct and oversee pre- and post-payroll reconciliations and validate results prior to submitting payroll for final review and approval
- Maintain organized, auditable payroll records and documentation in accordance with established standards
- Collaborate with employees to address payroll-related inquiries and resolve discrepancies efficiently
- Partner closely with HR, IT, Accounting, Compliance, and external vendors to ensure compliant and efficient end-to-end payroll operations
- Conduct and oversee all payroll compliance activities, including (but not limited to) garnishments, tax withholdings and filings, and adherence to federal/state/local payroll regulations (FLSA, FMLA, etc.)
- Produce and/or oversee payroll reporting, including recurring operational reports and ad-hoc reporting upon request
- Support administration of payroll systems, troubleshooting, resolution of issues and implementation of required system changes or enhancements
- Oversee and ensure the accurate, timely and complete processing of all accounts payable transactions; oversee invoice approvals and coding, ensure workflow routings are appropriate and accelerated as needed; address any accounts payable aging and unapproved invoices
- Oversee and ensure the accurate and timely processing of all vendor payments
- Oversee vendor onboarding and maintenance, ensuring vendors master data integrity
- Prepare annual Forms 1099 and other required accounts payable compliance reports
- Maintain effective working relationships with business partners and vendors through timely and accurate payment and response to inquiries
- Partner closely with the Compliance and Assurance department to ensure federal/state purchasing compliance and efficient operations
- Assist with the automation and streamlining of the accounts payable functions
- Participate in month-end and year-end close activities
- Oversee and ensure the proper development and maintenance of documentation for payroll and accounts payable systems, procedures and policies
- Adhere to PCCA policy and ensure supervised staff does same
- Cultivate a culture promoting the SEAPORT values, maintain good employee relations and encourage a helpful environment where teamwork prevails
- Assist with annual financial audit
- Other duties as assigned
- CPR certified or ability to become CPR certified within the first year of employment
- Tier 1 status designation.
- High school diploma or equivalent
- Associate or bachelor’s degree from an accredited college or university in Business Administration, Accounting or Finance preferred
- Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
- Valid driver’s license
- Minimum seven (7) years of payroll experience
- Minimum five (5) years of supervisory experience
- Minimum three (3) years of accounts payable experience or general accounting experience in similar functions
- Strong knowledge of payroll tax regulations, wage and hour laws, and compliance requirements
- Knowledge of tax deferred retirement and compensation plans
- Knowledge of basic accounting principles
- Excell
